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Rent books

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Landlords are obliged to provide tenants with a 'rent book' (or other documentation serving the same purpose) at the commencement of a tenancy. This applies to dwellings rented by private landlords, Approved Housing Bodies, local authorities and employers.

All rent and other payments under the tenancy must be acknowledged in writing by the landlord. In addition, the rent book must contain specific particulars relating to the tenancy including, among other things, the name and address of the landlord and of the landlord’s agent (if any), the term of the tenancy, the amount of the rent and of any other payments to be made by the tenant to the landlord, details of any advance rent or deposit paid and an inventory of furnishings and appliances supplied with the house. The rent book must also include a basic statement of information for the tenant which is set out in the Schedule to the Regulations.

The requirement to provide a rent book is set down in legislation since 1993. The legislation has been amended a number of times, most recently in 2010.


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Data Protection

The Department of Housing, Planning and Local Government requires customers to provide certain personal data in order to carry out our legislative and administrative functions. The Department will treat all information and personal data that you provide as confidential, in accordance with the General Data Protection Regulation and Data Protection legislation. Personal data may be exchanged with other Government Departments, local authorities, agencies under the aegis of the Department, or other public bodies, in certain circumstances where this is provided for by law. 

The Department's Data Protection Policy and Privacy Statements, which set out how we will use your personal data, as well as providing information regarding your rights as a data subject, are available on the Department’s website.  They are also available in hard copy upon request from the Data Protection Officer, Department of Housing, Planning abd Local Government, Newtown Road, Wexford, email